Acceptable Use Policy for Field Communications Devices

 Title: Acceptable Use Policy for Field Communications Devices

Audience: All Deployed Resources personnel
Approved: December 2023 | Author: Patience Rusere

1. Purpose
To define acceptable and secure use of company-issued mobile communication devices during field deployments to ensure continuity of operations and safeguard sensitive data.

2. Scope
Applies to all staff using smartphones, tablets, and satellite phones issued by Deployed Resources.

3. Policy

  • Devices must be used for official communications only.
  • All communication apps must be pre-approved by IT Security.
  • Connecting to unsecured public Wi-Fi is prohibited.
  • Device encryption must remain enabled at all times.
  • Report lost/stolen devices immediately to the IT Help Desk.

4. Enforcement
Violations may result in disciplinary action, including revocation of device privileges and termination.

5. Related Documents

  • DR-IT-SOP-2201: Mobile Device Hardening
  • DR-CYB-POL-1001: Cybersecurity Awareness Policy

 Training Manual (Excerpt)

Title: Remote Access Setup for Emergency Response Teams
Section: VPN Configuration and MFA Enrollment
Published:  February 2025 | Prepared By: Patience Rusere

Objective:
To guide team members on how to securely connect to Deployed Resources' internal systems using Cisco AnyConnect VPN and Duo Multi-Factor Authentication (MFA).

Step-by-Step: VPN Setup

  1. Install Cisco AnyConnect using the approved software portal.
  2. Launch the application and enter VPN server address: vpn.deployedresources.com
  3. Enter your Active Directory (AD) username and password.
  4. You will be prompted for a second authentication via Duo.

Step-by-Step: Duo Enrollment

  1. Visit: https://enroll.duosecurity.com
  2. Choose your device type (phone recommended).
  3. Scan QR code using Duo app.
  4. Confirm device registration.

Training Tip: Ensure all mobile devices are updated to the latest OS version before enrollment.

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